Looking for new ways to use SharePoint Online?

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Need some pointers on how SharePoint features can be leveraged to help you achieve more? Read ahead for some great SharePoint tips!

Microsoft SharePoint Online is a powerful cloud-based platform for knowledge collaboration, with a multitude of features and tools that allow a high degree of customization. While having all this power at your disposal is great, choosing the right set of libraries, web-parts and workflows for a specific task can be, well… less than straightforward.

Here are some suggestions for using out-of-the-box (OOTB) SharePoint features to boost productivity:

  • There are many ways to keep up-to-date on a list of items. Whether it’s a contact list or document library, you can monitor changes made to the list by setting alerts. Email alerts in particular can easily bring to your attention any changes made to these lists.
  • Subscribing to a list’s RSS feed lets you use any RSS software (including most popular web browsers) to track changes made to it. Modified items appear as “unread”. Click on a link in a list’s RSS feed, and you’re taken straight to that item.
  • Use either alerts or RSS feeds with document libraries to keep track of document submission deadlines for projects (or courses) you’re managing. Provide submitters with the URL of a document library and set alerts to notify you every time a document is uploaded or overwritten. You’ll know with certainty when each document was received.

Do you have specific questions about implementing knowledge collaboration solutions in SharePoint? Have you thought up or found a great idea that you’d like to share? Let us know by calling us at +1 (855) DSHIFT 1 or email at [email protected] and your comments might be featured in our next blog entry!

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1 Response

  1. Maria November 19, 2012 / 22:55

    Adding Site Collection Administrator permissions is a sghilt overkill if you are trying to manage permissions. The issue is that the Master pages and page layouts library (under Galleries) and the Style library (under Site Administration->Site libraries and lists) do not inherit their permissions from the site they are in. Which means a site Designer can not, by default, edit master pages which may impact multiple sites. The default permission groups are Approvers, Designers, Hierarchy Managers (i.e. collection manager), Restricted Readers, and Style Resource Readers. Giving someone Design permissions on the site DOES NOT give them design permissions for master pages/styles. You will need to either add them to the Designers group for the site or add them individually to each library with Designer permissions.

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